My Profile
Update the profile used by the logged-in staff member. Super Admin, Club Administrator and Cashier each have their own profile.
📧 EMAIL NOTIFICATIONS
Set the email address that should receive notifications for this profile. For the Home Point Club Admin, these alerts are limited to the assigned Home Point club.
📚 PREVIOUS SALES & STOCK
View previous sales, previous stock counts, received stock and Cashier approval history.
Today's Dashboard
Product prices are preserved. Current stock quantities are loaded from the cloud stock records and start at zero after a reset.
Operations Snapshot
ABOUT THE BAR MANAGEMENT SYSTEM
The Bar Management System is a complete digital management solution designed to help bars, restaurants and clubs manage their daily operations efficiently, securely and with better accountability.
Created by Ricky Muli
The system brings sales, stock, cash and till management, customer debts, staff management, approvals, reports, multi-club management, cloud synchronization and audit records into one organized platform.
Our goal: to simplify daily business management, improve accountability and give business owners clear visibility and control of their operations.
⚠️ LOW STOCK ALERT
Cashier can send the current low-stock list directly to the Club Administrator.
📈 Live Club Sales Comparison
Today's sales for every active club are compared live. The graph refreshes automatically and the leading club is shown at the top.
Opening + Closing Stock — Daily Stock Taking
NEW SALES: after the Club Admin adds stock and the Cashier approves it in STOCK APPROVAL, the Cashier clicks NEW SALES. The current available stock becomes the new opening stock. The Cashier then counts the physical stock remaining at the counter and enters it as the closing stock. Total Sales = (Opening Stock + Received During Day − Closing Stock) × Selling Price.
| Item | Buying | Selling | Opening Stock | Received / Approved | Closing Stock | Units Sold | Total Sales | Profit |
|---|
Today's Total Sales
Sales By Item
Available Stock — Today
Enter Sale
For unpaid customer credit, enter the customer name and amount paid. Any unpaid balance is automatically recorded in CUSTOMER DEBTS / UNPAID.
Customer Debts / Credit Approval
Cashiers can request customer credit, but they cannot approve it. Every customer who wants to pay later is sent to the Club Administrator for approval. The sale is not completed and stock is not reduced until the Club Administrator approves it.
📋 ACTIVE DEBTS & WAITING APPROVAL
Cashier Shift
Cashiers start and close their own shifts. When a cashier closes a shift, it is sent to the Club Administrator for approval. The Club Administrator can approve or reject the completed shift.
START / CLOSE SHIFT
SHIFT HISTORY
Stock Variance / Loss
Compare the stock expected by the system with the physical count. Record the reason for shortages or excess stock.
| Item | Expected | Physical Count | Difference | Reason |
|---|
VARIANCE HISTORY
Daily Business Closing
Close the business day after stock taking and cash reconciliation. This creates a permanent daily closing record for the club.
CLOSING HISTORY
Backup / Export
Download a complete local backup before major changes or hosting. This does not connect to or process payments.
Daily Report
Complete report based on opening/available stock, closing stock, sales entered, and bills/costs.
Item Sales
📚 PREVIOUS STOCK & SALES
Choose any date to review recorded sales, bills, profit and cash results from the first day of use.
Daily History
Item Sales for Selected Day
📦 STOCK HISTORY
Previous stock counts and stock added through the Cashier approval process are shown here together with Previous Sales.
Previous Stock Counts
Added Stock / Cashier Approval History
Add New Product
Add a new product with buying price, selling price, and starting available stock. Save it to make it appear in Inventory and Sales.
Current Products
| Item | Buying Price | Selling Price | Opening Stock | Closing Stock |
|---|
Change Prices
Change buying and selling prices when your supplier or bar selling price changes. Stock quantities remain unchanged.
| Item | Buying Price | Selling Price |
|---|
Cash to Be Collected
Today's cash position is calculated automatically: Total Sales − Outstanding Customer Debts − Approved Bills / Till Deductions = Cash to Be Collected. Credit sales remain part of Total Sales and are deducted here only while the customer still owes the amount.
BILLS & TILL
All bills and till-related deductions are recorded together here. The system deducts outstanding customer debts and only approved bills / till deductions from today's total sales for cash reconciliation.